Practice Management In Optimizing Patient Flow (The Top 5 Roles)

Let us ask you a few questions. Do you always take a good look at your patient flow level as a medical practitioner or an administrator or even as a healthcare provider? Do you work on the ways to improve them if they are not up to the mark? How do you work on your time management? Are your patients satisfied with the services provided by you? Oh, we know that’s a lot of questions. Before we jump into the topic, you have to know where you stand now. Patient flow is a crucial thing to a healthcare organization.

This decides the overall success rate and improves the reviews about the institutions. So, covering and working on this area is a very important thing these days, especially due to the increased growth of healthcare organizations in the past years.

So what is Patient flow?

Patient flow is a term used to describe the movement and processes involved in the progression of patients through the healthcare facility. This involves the movement of patients from one location to another, the efficiency of referrals, assessments, and decision-making, and how/where certain health services and diagnostic tests are accessed.

Patient flow optimization involves advanced strategies for directing flexibility to enhance access, quality of service, and safety to the patients.

Practice Management Software

Practice Management Software (PMS) is one of the software used by healthcare providers which helps them to double up their efficiency and productivity for achieving their desired goal.

This software deals with the day-to-day functions and operations of a medical provider/hospital.

It allows the users to schedule appointments, medical billing, maintain the records of insurance payers, report generations, and keep records on patients’ demographics.

Types of Practice Management Software:

1. Desktop-only software:

This software type is used only on one computer, by one or a small number of users, sharing access.

2. Client-service software:

It commonly constrains the practice by obtaining or leasing a piece of service equipment and operating the server software on that hardware. The main advantage of using client-service software is that it allows sharing the data and workload among many users. And the cost of running the server is its major disadvantage.

3. Internet-based software:

It decreases the need for practices to run their server. They need not worry about certainty and dependability. But there is a risk of security of its own because it removes patient data from the practice’s establishment.

Patient flow and practice management software

The importance of patient flow optimization is growing rapidly among healthcare workers/hospitals these days. It helps in reducing patient waiting times, decreasing costs to the health care system, improving the efficiency of assessment and treatment, and consequently decreasing dangerous and unpleasant events to patients. Many healthcare facilities are investing time and effort in optimizing patient flow to improve patient safety and quality of care. 

There are many software and systems to make these happen on many healthcare platforms. The most important one among those is the Practice Management Software. 

This software offers healthcare providers innovative techniques for maximizing patient flow and improving operations management.

The focus is on minimizing waits for inpatient admission. This is achieved through emergency departments, speeding up patient transfer from the ICU to the post-anesthesia care unit. This helps in improving flow from the inpatient setting to long-term care facilities, and decreasing cycle time.

The top 5 roles in optimizing patient flow

A calm and composed waiting room is what having an organized patient intake means. A custom-made practice management system, when it comes to improving the patient flow, helps you from enabling your organization to find efficiency, to an extent where you can achieve accuracy and peace of mind.

The main four key elements of most practice management systems are scheduling appointments, billing for the service rendered by the provider, storing data, and reporting.

Practice Management plays many roles in helping healthcare providers to increase their patient flow. Some of them are,

1. Streamlining schedules

A practice management system enables the users to schedule appointments easily without complications.

This avoids the most importantly targeted problem of long waiting hours to an extent. Some providers provide their users with facilities like multi-view calendars, early insurance eligibility status, reminders, and changes to be made for upcoming appointments, etc.,

2. Location tracking is done in real-time

The purpose of real-time location tracking is to track patient location, time, and characteristics, as well as status so that this information can be shared with the patient management system for better scheduling.

This software helps in improving the patient flow by tracking patients, assets(hospital equipment and things), and staff members by deploying tags and the results will be displayed on the “electronic whiteboards”.

3. Efficient billing system: reducing errors

Nowadays most insurance claims are submitted using an automated software process. The process of sending charges may happen on paper, usually with the use of the CMS-1500 form. CPT/ICD-10 codes in the practice software are updated annually by some practice management software vendors.

It makes everything easier for the users. A practice management software ensures accuracy and decreases denials. By using this software, the front-desk staff can easily see what is due from patients and can send reminders regarding their payment via e-mails, and mail invoices.

4. Demographics of the patients

Once the patients’ demographics get fed into the software, there will be no need for re-entering the same data in other areas. 

There will also be the availability of questionnaires regarding the upcoming visits and so, in their patient portal. Patients can get access to them.

The patient demographical data includes name, contact number, address, age, sex, etc.

5. Enhancing efficiency

Practice management uses Patient Portals Software which allows the patients to book the appointments on their own, re-schedule or cancel appointments according to their convenience. This improves efficiency by helping most of the time-consuming practices to manage time and assets according to the need.

Thus avoids unnecessary delays in care delivery. At the time of appointment scheduling, the system can even reserve the corresponding equipment and space, as well as the physicians and staff required for the appointment, in order to avoid any unprecedented delays in, patient care.

Practice Management software automates all these processes to make the works simple.

Related: Check out our Ultimate Guide to Patient Portal Software in 2022

Let’s conclude

Looking for an EHR Solution for your healthcare practice? Look no further than Vozo EHR. Our cloud-based EHR solution benefits both providers and patients.

Vozo EHR helps providers streamline and automate administrative tasks and encourages them to focus more on better patient care. With a vast range of features and benefits of Vozo EHR:

Our telehealth platform enables Patients to care remotely without the need for in-person visits and reduces the cost of practice and patients.
With appointment scheduling, patients can easily schedule appointments with healthcare providers easily reduces the wait time.
Connect with healthcare providers conveniently via video call, chat, online messaging, etc without the need to consult providers in person.
A cost-effective subscription plan benefits healthcare providers of all sizes.
Vozo EHR can be the backbone of all your healthcare practice needs and requirements.

Vozo EHR helps you to navigate all the potential challenges and provides exceptional service and technical support to make sure you have no burden.

Reach out to Vozo and Empower the Best EHR solution for your healthcare practice.