How EHR Solutions Can Save You 2 Hours Daily in Private Practice

Private healthcare providers used to spend half of their time on other healthcare operations. According to a study, PCPs (Private Care Providers) spend anywhere from 22% to 40% of their time on non-clinical tasks (such as administration tasks, medical documentation, communication with other healthcare providers, and more). This can translate to several hours a day.

However, implementing EHR solutions in private practice can significantly help to reduce time-consuming, non-clinical tasks.

EHR system offers more than just saving your time, it will completely transform the way you manage your private practice. 

From automated scheduling to instant access to patient histories, this digitalized solution can make your work a lot easier. In this blog post, you will learn how to save 2 hours daily in your private care practice.

Common Time-Consuming Operations in Private Practice

Before going through the ways to save time, it is necessary to find which operation takes more time to complete. Knowing where the problem is, is necessary to tackle them. 

Here are the 4 healthcare operations where time is wasted:

1. Paper-Based Record Keeping

Maintaining paper-based health records of patients can be time-consuming. Traditionally, healthcare providers used to maintain paper records which becomes a hassle for private care practitioners. 

It is associated with many drawbacks as well like:

• Accessing paper records is daunting, especially during ER times.
• Storing and organizing requires storage space, and finding specific information is frustrating.
• Physical theft or Natural disasters may occur, resulting in a huge loss of patient information.

2. Manual Appointment Scheduling

The initial stage of healthcare operation is appointment scheduling. However, manually scheduling patient appointments can be tricky, and managing requires maximum efficiency. 

Manual scheduling can slow down the provider’s productivity and prone to errors as well. Staff members used to call patients to schedule appointments, and cancellation of appointments can lead to mix-ups and frustrate patients.

3. Repetitive Data Entry

The healthcare environment is often fast-paced. During this time, entering data manually can be a headache and prone to errors too. The data entry process in healthcare is a repetitive task that cannot be ignored.

However, it can also reduce the productivity of healthcare providers and is time-consuming.

4. Time-Consuming Billing Processes

The manual billing process is associated with many complexities that drain the time of healthcare providers and resources. Healthcare providers need to:

• Maintain pile of paperwork
• Constant changing codes and regulations
• Ensuring accurate insurance information

Even a small error in medical billing can lead to claim denials and delays.

4 Ways EHR Solutions Can Save You 2 Hours Daily in Your Private Practice

However, EHR solution, a transformative health technology can help to reduce the workload for private healthcare providers and let them focus on patient care. Here are the 4 ways EHR can save you time in your private care practice.

1. Solution #1 Digital Documentation

• Electronic charting and clinical note-taking: EHR often has various features, one among them is electronic charting and note-taking. It allows healthcare providers to take quick, legible, and standardized note-taking during the patient encounter.
• Templates and customizable forms: Customizable templates and forms can be used by private care providers to streamline the documentation process. Practitioners can customize forms and templates in the EHR system based on practice needs, ensuring consistency in medical documentation.
• Voice-to-text capabilities:  One of the most valuable and innovative features of the EHR system is the voice-to-text. It helps to automatically note-taking during the patient-provider interaction using a voice-to-text model, which saves more time for healthcare providers and reduces the time spent on paperwork. 

2. Solution #2 Streamlined Scheduling

• Online appointment booking: The EHR system has an appointment scheduling feature that helps to schedule and manage patient appointments easily. It helps to reduce the workload for staff members.
• Automated reminders and follow-ups: Healthcare providers can set reminders for patients to remind them about the scheduled appointments. This way, providers can reduce wait times, no-shows, and missed appointments.
• Easy rescheduling and cancellations: Using the EHR scheduling system, providers can reschedule patient appointments or cancel the appointments based on the provider’s availability or time slots. This will improve the patient experience.

3. Solution #3 Integrated Billing

• Automated insurance verification: The medical billing process is often complex and associated with many difficulties, one of them is manual insurance verification. It is a repetitive task and takes most of the resources. EHR system has an automated insurance verification system which helps to easily verify insurance once the appointment is scheduled. This will allocate resources and save time.
• One-click claim submission: The EHR Medical Billing feature also has one-click claim submission which helps to instantly submit claims to the insurance companies, eliminating manual data entry.

Related: How RCM Integrated EHR Solution Can Help to Improve Your Practice Revenue

4. Solution #4 Improved Communication

• Secure messaging with patients: The EHR system allows providers to securely message patients through online portals. It also improves communication within practice among healthcare providers.
• Easy sharing of lab results and prescriptions: EHR enables to sharing of lab results and prescriptions to pharmacy systems eliminating the need for phone tags or mail.
• Collaboration tools for referrals and consultations: Collaboration tools streamline referrals and consultations with other healthcare providers, saving time and improving care coordination.

Overcoming Implementation Challenges

Implementing an EHR system is often associated with many challenges. Healthcare providers and practices must be aware of the challenges to ensure a smooth transition to an EHR system.

• Staff Training and Adaptation: Adapting the EHR system can be daunting for staff members due to technical difficulties. Training staff members to adapt EHR is crucial to ensure a smooth adoption. Practices need to consider phased implementation and ongoing support.
• Data Migration Considerations: Data migration from paper records or older system to New EHR system is the most important process in EHR implementation. Carefully planning and migrating patient data is necessary to avoid any conflicts.
• Choosing the Right EHR for Your Practice: The initial stage of EHR implementation is choosing the right EHR vendor for your practice. Thorough research in the EHR marketplace is required to choose the best EHR system that resonates with your healthcare practice.

Related: EHR Documentation Challenges and Actionable Strategies to Overcome

Vozo EHR for your private care practice

From managing and organizing patient health records digitally to reducing medical errors, it significantly empowers providers to improve healthcare quality. 

If you are searching for the best EHR system for your healthcare practice, Vozo EHR can be your go-to choice. Our comprehensive EHR solution lets you focus more on patient care while carrying all the burdens and simplifying it.

• Vozo Cloud EHR’s cost-effective cloud subscription benefits all levels of practice.
• Our feature-rich EHR helps you rectify mistakes efficiently and speed up the process.
• Vozo Specialty EHR resonates with specialty practice needs and requirements.
• Our expert technical team got you covered 24/7 if any needs arise.
• Our EHR System continues to scale as your healthcare practice grows to improve the user experience.

The Vozo Customized EHR solution benefits your healthcare practice by:

• Streamlining the administrative process
• Improving workflow efficiency
• Reducing proneness to errors
• Managing all the patient’s records in one place
• Offers greater efficiency and cost-savings across the board.

Our specialty-specific tools like scheduling, patient portals, lab integration, cloud hosting, and more meet your healthcare practice’s specific needs and requirements.

“Embrace Vozo EHR to reduce your burdens and enhance patient care”