3 Secret Ways To Improve Patient Intake Process

Visiting any doctor’s office, the main thing you can notice – patients covered in the clipboard, forms, and identification cards while staff reorganizes treatment rooms and waits for patients who are still working on the intake packet.

So here there is a lot of chances for documentation missing and this may lead to claim denials, heavy administrative works, and delayed pre-authorizations. In this article, we have discussed 3 secrets keys to improve the patient intake process.

How To Improve Patient Intake Process?

1. Modernizing Patient Intake

Modernizing and improving the patient intake process will lead to positive outcomes and better results in lessening the time from contact to assessment. You can undoubtedly streamline the process of collecting patient data, refreshing existing demographics, and checking whether all the information is filled out correctly and completely.

Paper forms are costly to deliver, and getting them from patients ahead of their scheduled appointments can be close to unthinkable. Return on sent forms is regularly somewhere in the range of 2 and 5 percent, and the expense far exceeds the benefits. Further, those kinds of forms require manual data entry filtering into the EMR for tracking, and inevitable removal.

EMRs were designed to drive us paperless, yet rather numerous workplaces experience a gigantic stockpiling issue for forms that were as yet finished on paper however don’t have a paper outline to live in. Paper has customarily been the best quality level for data assortment. While electronic graphing has become the standard, numerous practices battle to discover a HIPAA compliant solution that will be effectively accessible for patients.

2. Electronic Intake Process

By truly adopting an electronic intake process in the right way, healthcare practices can easily focus on healthcare delivery rather than spending a lot of time in the waiting room. Patients can finish their electronic patient intake forms from their gadgets before they even step into the practice.

Push the intake forms to patient’s days or weeks and advance, and let the framework give shrewd updates that guarantee that the administrative work is finished on the schedule before the visit. On the uncommon possibility that patients don’t finish the mentioned archives ahead of the meeting, an EHR software used in the practice allows patients to submit documentation from the waiting room.

When the forms are assigned, patients get an instant message and an email that the healthcare practice is requesting data from them. They essentially click the connection on any gadget, and they are associated with their customized, mentioned administrative work that is exclusively worked for the workplace. The patient intake forms permit information input, document transfer, appraisal scoring, and more. The practice can get each record and ID that they need for the survey ahead of the appointment, not while the patient is as of now waiting.

RELATED: How Using An EHR/EMR Improves Practice Revenue?

3. Improved Workflow

Reducing administrative wait times benefits the healthcare providers to improve the patient volume each day and it allows the practice to reallocate administrative staff from managing paper works to more important clinical works.

While improving the patient intake process is one of the most important needs for modern practice in 2021, the intake forms aren’t limited to the first visit. Practices can easily request demographic updates promptly to avoid unnecessary medical billing delays for existing patients. The patient satisfaction surveys help practices to assess how they are working and to find what areas need improvement without depending on the third-party survey organization.

Electronic Intake Form Streamlines Your EHR workflow

Online intake forms are a great way to offer your patients a new approach towards their health care. Your patients can just fill out the forms and upload the important information like insurance care, all before their time of appointment. If you wish to make the process easier the right option is to go with the smart forms.

This kind of form adjusts to the patient’s answers and omits unnecessary inquiries which make the process smoother for patients and decrease the chances of making errors. Electronic patient intake forms make the entire process simpler to check insurance information and prepare patient data.

What Are The Benefits Of Electronic Intake Forms?

1. Accurate Patient Information

The online patient intake form serves to expand effectiveness by giving patients a chance to complete their forms from their home by their gadget. This permits them to utilize their own time when filling out the form, surveying whatever information they are uploading. With in-office patient intake forms, there is an alternate advance in the process that builds the chance of errors in the patient’s chart.

After the patient submits their information to the front office team, the staff part is needed to consolidate the data in the form into the patient’s Electronic Health Record. It is in this progression that flaws are frequently accomplished for a few reasons. Those reasons incorporate things like a patient’s writing being difficult to peruse or the weight in the front office group to play out a large number of tasks in their time.

2. Reduces Administrative Burden

The weight of work in the front office group makes up the following benefit of the online patient intake forms. The online patient form structure decreases the lumbering work process that the front office group frequently goes through.

With the patient intake form currently being done at the home of the patient from their PC or smartphone, the front office group will at this point don’t need to duplicate admission data as they will be transferred into the patient’s electronic medical record where the specialist can assess the data whenever. This newly accessible time the front office group will have can be utilized on more significant exercises to smooth your everyday office work process.

3. Patient Satisfaction

The third advantage of the online patient intake form is patient comfort. This has to begin with the fact that patients are less frustrated by the decrease in delay times of their appointment. Patient satisfaction also increases because patients can thoroughly review their information with the online intake form.

Paper forms can often be frustrating when a patient may earlier be running late to an appointment that is in the midst of their hectic schedule. But if they could have completed this step before time, their difficulty level will be limited and they are more prone to enjoy their appointment with their doctor.

RELATED: How To Boost Patient Engagement At Your Practice?

Final Thoughts

Vozo can help you to streamline your intake process with their advanced EHR software. With easy and quick implementation, Vozo makes your entire intake simple by reducing wait times and improving patient satisfaction with online patient intake forms.